Job opportunity at MPA

Published

Our fantastic Ashleigh Walsh is having a baby!  So we are seeking someone as hardworking and enthusiastic as her to cover the role whilst Ash is on maternity leave.  The details are below.

If you would like to apply please send your CV and a covering letter outlining why you are interested in the job, highlighting any relevant experience and skills.  Deadline for applications is 27th May.

Job Title:  Events and Office Administrator – Maternity Cover

Reporting to: Development Director

Salary: £16,000 p.a. 

Hours: 28 hours per week – flexible working can be negotiated (within 9.00 – 5.30 window)

Contract terms: Maternity cover – expected to be July 2022 – Sept 2023

Location: based at our office in Eynsham

The purpose of the Major Projects Association is to improve the initiation and delivery of major project outcomes.

This role provides an opportunity to work with a small and highly committed team in the delivery of events, training and knowledge for our membership of 90+ blue chip companies. 

You will play a key role in ensuring that we deliver great customer service to our members and will be an important supporting role for our key initiatives around sustainability, diversity and project capability. 

Key responsibilities include but not limited to:

Managing the Office:

  • Responsibility for planning team calendar
  • Arranging, managing and minuting team meetings
  • First point of contact for members – email, phone etc.
  • Holder of the mpa@majorprojects.org email address
  • Responsible for any incoming and outgoing post
  • First point of contact for data requirements
  • Manage stationary and small office equipment needs

Supporting the Team:

  • Manage information on database to ensure website up to date
  • Support Events Manager with production of event documentation and attend events if needed
  • Monitor event attendance and update database – for face to face and virtual events
  • Create and send invitations then track attendance for “by invitation” events
  • Responsible for organising accommodation and travel for staff to get to and from events
  • Provide admin support to the team as required

Data collection and analysis:

  • Key responsibility for ensuring database is up to date
  • Add new people to database and remove as necessary
  • Ensure key data always up to date eg. Main Reps list / Current member list
  • Monitor and manage event attendance
  • Collect data as required by other team members
  • Provide data analysis eg. event attendance, gender balance, member engagement

Plus, anything else required for the smooth running of the Association

We are also seeking a Committee Secretariat and Events support

This is a part-time, fixed term contract up to 31st July 2025

Key roles and responsibilities:

Providing secretariat support to the following:

  • The Board
  • Landmark Objective Task and Finish Groups: Sustainability / Diversity / Capability
  • Landmark Objective Ambassador Networks
  • Sponsor Network
  • Young Professionals Network
  • Studies and Knowledge Committee

This involves:

  • Attending meetings (either in person or virtually)
  • Taking minutes
  • Keeping a note of actions and supporting the delivery of those actions
  • Creating agenda in advance of meetings (with the relevant Chairs)
  • Circulating papers in advance and minutes following the meetings
  • Scheduling meetings to fit the programme of work

Support the Events Manager to deliver in person and virtual events – both for these events and in the deliver of the core and fringe programme of events.  This could include tasks such as:

  • Venue liaison for each event
  • Producing event programmes
  • Co-ordinating with other team members and external parties
  • Producing, sending and tracking event invitations
  • Assisting with the production of flagship events
  • Helping with events both in person or virtually
  • Managing event information on CRM database
  • Meet and greet delegates
  • Preparing and managing the distribution of delegate joining instructions

Key qualities required:

  • Ability to speak to all types of people.
  • Excellent attention to detail.
  • Ability to work on multiple projects simultaneously and take responsibility for meeting deadlines.
  • Strong communication skills in person and writing.
  • Confident and pragmatic with an enthusiastic and positive attitude.
  • Time management skills essential.
  • Strong IT skills, particularly in relation to MS Office (Outlook, Word, Excel and PowerPoint).
  • Experience of working with a database desired.
  • Able to understand and present data in a useful manner.
  • The desire to learn new skills and take ownership of the role.
  • Hard working and dedicated team player.
  • Prepared to travel across the UK (generally London, Birmingham, Manchester) for events with occasional overnight stays (travel and accommodation costs covered where applicable).
  • Knowledge of the major projects industry an advantage.

The role would be subject to a 3-month probationary period.

Hours worked:

15 hours per week.

Ideally this would be worked across 5 days.

In addition to the salary, we offer:

  • 20 days holiday pro rata (plus bank holidays)
  • Time Off In Lieu (TOIL) for extra hours worked
  • Learning and development opportunities
  • Pension contribution (up to 10% of salary if matched by employee)

For more information contact manon.bradley@majorprojects.org.